Daycares and schools have funding rules most generalist bookkeepers miss. We keep CWELCC funding, wage enhancement grants and parent fees cleanly separated — so your ministry reporting and year-end reviews start from books that already add up.
When CWELCC funding, wage enhancement grants, subsidies and parent fees all flow through the same accounts, it's easy for revenue to get double-counted, funding to get mixed with fees, and HST to be handled as if you were a normal taxable business. That turns into painful cleanup at review time — and awkward questions from the ministry.
We set the whole thing up correctly from the start, and reconcile it every month.
Ministry-ready, audit-ready, every month
Base funding, top-ups and allocations tracked separately and reconciled to your enrolment — so what the ministry sent matches what your books show.
Licensed childcare is HST-exempt, which changes how expenses and ITCs are handled. We set this up correctly from day one instead of un-picking it at year-end.
Wage Enhancement Grant, and other program funding tracked and kept audit-ready, with the backup a ministry review expects.
Parent fees, subsidies and CWELCC-reduced fees recorded so revenue is never double-counted or confused with funding.
Every bank and card account reconciled to the actual statement, to the penny — the same verification-first process behind all our books.
Reviews and audits start from books that already add up. Your accountant gets a reconciled, organized file — not a shoebox.
Childcare bookkeeping runs on our standard monthly plans, starting at $199/month, with a CWELCC add-on for the funding, wage enhancement and ministry-reporting work specific to licensed childcare. We scope the add-on to your centre's size and number of programs, and quote it flat and up front.
Many licensed centres need an annual review or audit. We keep your books reconciled and review-ready all year, and hand a clean file to your CPA — or to Patrick Ruiz, CPA, CA of Patrick Ruiz Professional Corporation, our tax partner — so year-end isn't a scramble.
Tell us about your centre and where your books stand. We'll explain exactly what CWELCC-ready bookkeeping looks like for you — and get back to you within one business day.